National criminal record checks

All applicants to the TRBWA for teacher registration (including the renewal of registration and transition to another registration category) are required to provide consent for a national criminal record check. National criminal record checks are undertaken on behalf of the TRBWA by the Australian Criminal Intelligence Commission (ACIC).

From 29 June 2018, all applications for teacher registration must meet the new requirements for obtaining a national criminal record check. These new requirements, relate to identity documentation and the process to verify an applicant's identity.

Proof of identity requirements

Under the new requirements, applicants must provide four identity documents to process a national criminal record check. The four documents must comply with the ACIC requirements and applicants are required to provide:

  • one document from the list of Commencement of identity documents
  • one document from the list of Primary use in the community documents
  • two documents from the list of Secondary use in the community documents.

    The combined identity documents must contain the applicant's:
  • full name
  • date of birth
  • photograph.

Please refer to the Nationally Coordinated Criminal History Check Application and Informed Consent Form  for a list of the identity documents that may meet the minimum proof of identity requirements.

Applicants who are unable to meet the minimum proof of identity requirements, please contact the TRBWA for further advice.

Verification of an applicant's identity

As part of the new ACIC requirements, the TRBWA is also required to verify the identity of the person making the application.

For existing registered teachers, making an online application (for renewal of registration or transition to another registration category), the verification will occur through the TRBWA Portal via the password-protected Teacher Login process and a comparison of data provided with the application against data held on file by the TRBWA.

For new applicants for teacher registration (i.e. those who do not currently have a Teacher Login account including those who were previously registered and are reapplying for registration), the verification will occur, by appointment only, via one of the following methods:

  • Online via video call - those applicants unable to attend the TRBWA office will be contacted via video call during TRBWA office hours. Their identity will be verified by comparing the original photo identification document that was used as part of the application process.
  • In person - applicants attend the TRBWA office in person. Their identity will be verified through face-to-face comparison with the original of the photo identification document submitted as part of the application.

To verify an applicant's identity, the TRBWA will make a visual comparison between an applicant and the original photo identification document they used as part of their application. If the TRBWA is unable to establish that an applicant is the person represented in the photo identification, additional photo identification may be requested.

The verification process through either method is undertaken on an appointment only basis. The TRBWA will contact applicants as part of the application process to arrange for an appointment.

Applicants who are unable to complete the identity verification process through one of the methods outlined above, please contact the TRBWA for further advice.

Disputing the results of national criminal record checks

Where an applicant has been provided with the result of a check, they are asked to confirm it is correct. If the result contains incorrect information, the TRBWA will initiate a dispute on their behalf, (with the ACIC), with the aim of correcting the record.


Last modified: 29/06/2018 4:57 PM